BRISTOL LAKES SUMMARY OF GUIDELINES FOR ARB/ARC REQUESTS
The complete POA Policy: GUIDELINES FOR SUBMITTING AND REVIEWING ARB/ARC REQUEST can be viewed as a PDF on the Bristol Lakes web site.
1. The Aberdeen POA Architectural Review Board (ARB) and the Bristol Lakes HOA Architectural Review Committee (ARC) exist to establish and enforce criteria for making improvements to existing homes within our community. Any improvement, or alteration to the exterior of a home, or of a lot, including landscaping, is subject to obtaining written approval from both the ARB and the ARC.
2. An ARB Form is a request for home additions or for changing your basic home design. Every Bristol Lakes resident who wishes to modify or refurbish the exterior of his home or his grounds, must complete an ARB request (see Form on Page 10 of this booklet). The POA Property Manager, currently Campbell Property Management (561) 432-2703), supplies these forms to our HOA.
3. An ARB request is first submitted to the Bristol Lakes ARC for review. After review, it is forwarded to the POA-ARB for final determination.
4. Certain ARB Requests can be acted on solely by the ARC. These include:
a. Landscaping of individual homes
b. House numbers
d. The home's doors, storm/screen doors, front door screened entrance enclosures
e. Satellite dish placement, size (max. 3 feet in diameter) and screening shrubbery treatment
f. Paint colors for exteriors, outbuildings, recreational facilities and trash can enclosures
g. Driveway surfacing treatment
h. Addition of gutters and leaders
5. Certain ARB Requests are automatically approved. These include:
a. Solar panels
b. Satellite dishes
c. Hurricane shutters, either accordion or removable panel type. These can be deployed when a Hurricane Watch is announced by the National Weather Service. Accordions must be opened, and panels removed within 5 days or the following weekend (whichever is longer), after a hurricane passes or a Watch is cancelled. Exception: any exterior addon appurtenance, which, in the opinion of the POA-ARB has the potential of becoming a missile in the event of a hurricane, will not be approved.
6. The POA-ARB meets once a month, on the first Thursday of each month (except July and August), following the POA Board Meetings. It may approve, disapprove, or return the ARB request to the ARC for additional information or clarification. Campbell Property Management will formally notify the applicant and the HOA of the results of the POA-ARB review.
7. In most cases, the POA-ARB will accept the decision of the ARC. Rarely, an ARC decision may be overridden and disapproved by the POA-ARB. Homeowners can appeal the disapproval by contacting the President of the POA and requesting an appearance before the POA Advisory Board to present their arguments. The decision of the POA Advisory Board is final.
8. The ABERDEEN POA APPLICATION FOR ARCHITECTURAL CONTROL BOARD RVIEW and the Bristol Lakes HOA ARC are the same form as found on page 10 ofthe Welcome/Referance Book. It can also be downloaded from the Bristol Lakes web site.
In addition to the specific information requested on the Application:
- If the proposed modification regards hurricane shutters, hurricane windows, or glass enclosures, data must be available showing that the product meets or exceeds Miami-Dade and Palm Beach County code requirements.
- If an outside contractor is to perform the work, the license and certificate of insurance should be available, before work begins.
-If the proposed modification regards installing new, or replacing existent screen enclosures, the request must include drawings and specifications which meet the requirements of the Palm Beach County (PBC) Building Department. These requirements are intended to produce a hurricane resistant structure. A PBC Building Permit is required. A final inspection by an Inspector of the PBC Building Department is also required to assure that the construction complies with the engineering design and specifications.
- For any proposed modification, the homeowner is responsible for obtaining all necessary permits, and for insuring compliance with all applicable State and County codes, rules and regulations.
9. Permanent Emergency Power Generator Installation.
a. The POA-ARB request must include:
- A survey that has flood zone information on it.
-Installation drawings must show locations of all windows and doors near the generator exhaust. The exhaust must be at least ten (10) feet from those windows and doors, including those in neighboring houses. Garage windows and doors are excluded from the ten foot rule. Exhaust may not be discharged onto adjacent property.
b. The Generator must use propane fuel, not gasoline. It must be completely enclosed in weather-resistant housing, mounted outdoors on a concrete slab, and securely fastened to resist hurricane force winds. The enclosure must be screened by appropriate shrubbery, and not visible from the street or neighbors homes. The propane storage tank must be buried outdoors and must include provision for periodic monitoring.
c. Typically, a 15 KW permanently installed Emergency Power Generator can provide electricity for lights, TV, refrigerator, and a 3 ton A/C unit. It weighs 1000 lbs. and is 6 feet long x 3 feet wide x 3 1/2 feet high. It usually has an automatic start and automatic load transfer when there is a power failure.
d. Generators must be turned on once a month to ensure proper operation when need ed. FPL must be notified where and when they will be installed, and may inspect the installation to ensure that the emergency power doesn't back feed into the electrical distribution system and endanger FPL employees.
1 Copy for ARC (Bristol Lakes Regulations 4 Copies For ARB Aberdeen rules and Regulations