BRISTOL LAKES HOMEOWNERS ASSOCIATION, INC.
C/O RESIDENTIAL MANAGEMENT CONCEPTS, INC.
P. O. BOX 97-0069
BOCA RATON, FL 33497-0069

MINUTES OF THE BOARD OF DIRECTORS MEETING OF BRISTOL LAKES HOMEOWNERS ASSOCIATION, INC. HELD ON THURSDAY, SEPTEMBER 27, 2007 AT WEST BOYNTON RECREATION CENTER AT 7:00 P. M.

Minutes of the Board of Directors meeting held on Thursday, September 27, 2007 at 7:00 P. M. at West Boynton Recreation Center.

The meeting was duly posted.

Those members present were Lew Doctor, Vice President; Charles Koch, President;  Ed Tinari, Director; Mary Curlew, Secretary and  Brian Evans, Treasurer.   Also present were Bruce Budwig and Anne Reyes from Residential Management Concepts, Inc.

Charles Koch called the meeting to order at 7:10 P. M.

MINUTES

Lew Doctor moved to waive the reading of the minutes and to approve the minutes of the August 23, 2007 meeting as presented; seconded by Mary Curlew.  All  in favor.  Motion carried.

FINANCIALS
Charles Koch stated that the Board would review the proposed 2008 Budget.

Lew Doctor stated that this meeting would be the Budget Workshop for 2008. Lew Doctor passed out a draft of the 2008 Budget that he had prepared.

Lew Doctor reviewed all of the Administration items, such as the management contract, insurance, legal fees etc.  He also stated that the dues for Aberdeen POA this year would be $70.64 per home for a total of $139,900.00.  This fee includes the cable, pumps for irrigation, Wackenhut security, management and insurance fees, legal expenses for the POA as well as some other miscellaneous items like reserves.

Lew Doctor continued to review the draft with the actual figures as of August 2007.
He explained that as of August there has been an expense of $2,976.00 due to foreclosures, which had not been in the budget. As of now there are five accounts that are delinquent, one of which is in foreclosure, another, which is due to be sold as a foreclosure and three homes that will have liens placed on them.  This expense could go up to about $12,000.00 for the 2007 year.

Other expense increases were explained such as for 2007, legal fees were estimated for $1,000.00 but next year the budget would be $10,000.00.  The extra money added to legal fees has bee due to the economy and the status of the homes.  An increase had been added also for the insurance expenses for 2008 from approximately $8,000.00 to $9,776.00.  Money has been set aside for the note payable, approximately $25,000.00 just as in the 2007 Budget.
Brian Evans added that there should be some payments on the note in order to bring the total down.  He feels that the note, principal and interest should be paid on.  Brian Evans will take to Rita in regards to the note and payments.

A resident stated that the landscaping is a major part of the budget and the landscaper does not complete the terms of the contract in regards to regular turf edging and the trimming of bushes and hedges.

Lew Doctor stated that he has received bids for new contractors and the last one was $35.00 per home more than the present landscaper.

A discussion ensued about the landscapers and the quality of the work that is performed in the community.  The main problem seems to be the weeding, especially on the berm.  The most important area is the entrance.  A resident stated that a different type of landscaping should be used such as a xeric-scape.

Lew Doctor explained the line item of Cost of Bad Debts in the proposed amount of $10,000.00 for 2008, he stated that this is the amount that might have to be written off next year due to non-payments and foreclosures.

In regards to legal fees, the residents were told that the Attorney sends bill as he goes on with the case of Mandatory Membership.

Charles Koch stated that basically there would be a $5.00 a month increase in the maintenance fees for 2008, raising from $241.00 to $246.00 per month.

Lew Doctor responded to a question about reserves stating that there was about $98,000.00. 
Charles Koch added that money is put away for the trees, asphalt, betterment and improvement as well as maintenance on the walls of the perimeter.  There are also plans to add more cameras to get a better visual on vehicles from other angles. 

Charles Koch also added that the Board feels that they have a working budget without a large increase in the monthly fees.

The Board thanked Lew Doctor, Mary Curlew and Brian Evans for all the work on the budget.

PRESIDENT REPORT

Charles Koch stated that he has been walking the community and has been noting things that are going on.  He stated that some of the roof violation cleanings have been postponed until November, as the residents have called.

Charles Koch also stated that the depositions for the mandatory membership were cancelled due to the Jewish Holidays.  Once these are completed, they will push for a court date.

PROPERTY REPORT

Bruce Budwig stated that the tree trimming has been done and it was a good job.  He stated that he will get letters out for the residents that have not responded to the first violation letter in regards to the roofs.  Bruce Budwig also stated that there has been a house with shutters closed and that a letter will be sent out.  He also noted that collections on the late payments seem to be coming in better than prior months.

Mary Curlew stated that she and Bruce Budwig have spoken about water being used from resident’s home.  She stated that the worker’s pull their pick up truck onto the grass and use the water from the resident’s faucet.  Residential will advise the workers that if they do it again, the police will be called.  Bruce Budwig will discuss this with Bugaway.

Mary Curlew stated that she advises residents that they should replace the Palms in the front of the homes.  The small area in the front lawn is the resident’s expense.
A resident stated that in the documents trees are the homeowner’s responsibility.  Bruce Budwig stated that he would check the documents

Charles Koch stated that a meeting has been scheduled with Aberdeen in regards to the lakes, grass and trees on October 2, 2007 at 2:00 P. M.  He also mentioned that he would not be available and asked Dave Teller to be there in his place.

Lew Doctor reported that the POA had their meeting.  He stated that a Developer was there and gave a brief discussion in regards to his plans to build a two-story office building.  The POA also announced that there was a signup on September 11. 2007 for flu shots at the Clubhouse, but the publicity did not go out to non- members of the Club.  In addition, the POA stated that a newsletter would be published soon.  The solar power project has been postponed.  Lew Doctor stated that they also mentioned that two new Bristol Lakes' residents have not joined the Club.  Other items that were discussed was that they are working on a new directory and some information in regards to the CERT program, which Mary Curlew is a member.  The CERT program also discussed the supply of medication that may be needed for an emergency is being worked on and it will be free, but the Association must sign up for it.

The POA also announced that the Reclaimed Water pipeline is coming closer.  At this time there is an easement problem.  Property lines and easement areas are being determined.  A six-inch pipe will be installed.  Bristol Lakes requires 31 million gallons of water, therefore the pipe will be sufficient for their needs.

OLD BUSINESS  (NONE)

NEW BUSINESS
Lew Doctor moved to grant an easement to Palm Beach County for the reclaimed water project; seconded by Brian Evans.  All in favor.  Motion carried.

The fifteen-foot easement by the chain link fence is on a buffer area and does not infringe upon the resident’s properties.  The chain link fence will be replaced after the reclaimed water project pipelines have been installed. It was suggested that the pipelines be identified.

Charles Koch stated that a few homes on the canal side have ficus roots that are growing through the property and heading towards the pool areas.  He asked Bruce Budwig to check to see if the Association could be held responsible for any damage to the pool from these roots.  He would like to find out the liability versus the cost and what should be done long term.

There being no further business before the Board, Mary Curlew moved to adjourn the meeting; seconded by Charles Koch.  All in favor.  Motion Carried.
The meeting was adjourned at 8:35 P. M.

Respectfully submitted
On behalf of the Secretary of
Bristol Lakes Board of Directors.