MINUTES OF THE BOARD OF DIRECTORS MEETING OF BRISTOL LAKES HOMEOWNERS ASSOCIATION, INC. HELD ON TUESDAY, JANUARY 25, 2005 AT 7:00 P. M. AT TEMPLE SHAAREI SHALOM

A meeting of the Board of Directors of the Bristol Lakes Homeowners Association, Inc. was held on Tuesday, January 25, 2005 at 7:00 P. M. at Temple Shaarei Shalom.

Those members present were Charles Koch, President; Lewis Doctor, Vice President, Dr. Lou Tumminia, Director and Brian Evans, Treasurer. Mary Curlew, Secretary was absent with prior notice. Those present from Residential Management were Richard Clem, Robert Alter and Anne Reyes.

Charles Koch called the meeting to order at 7:25 P. M.

APPROVAL OF MINUTES

Dr. Tumminia moved to approve the minutes of the December 14, 2004 meeting as presented; seconded by Brian Evans. All in favor. Motion carried.

FINANCIAL REPORT

Brian Evans stated that overall the year ended on a positive note. The cash flow improved from November, up about $15,000. He stated that we ended the year on a $12,000 surplus due to moving some of the reserve monies to pay some liabilities. This reserve money will be replaced with the line of credit that we have received. Brian Evans remarked that there were no significant issues with the accounts receivable except for a few members that are one month behind. He also stated that in January we received our first draw on the line of credit, which was used to pay some irrigation bills, as well as to satisfy some outstanding legal bills and deposits.

PROPERTY REPORT

Richard Clem introduced Robert Alter as a new member of Residential Management’s property managers, explaining that Robert will be predominately in the north area of Boca Raton and will frequently visit Bristol Lakes. Richard Clem stated that he and Robert would be doing a night drive through the community after the meeting. Richard Clem stated that he and Robert Alter spoke with Bugaway Lawn and discussed with him the problems with fungus on the lawns and that they should keep us informed of any problems that they find.

Richard Clem stated that some letters would be going out in regards to the Compliance rules. Robert Alter then updated a few issues such as that the final check from the insurance company for the gate renovation has been received, and that a deposit was made for the new gate and the process for installation has begun. Robert Alter also stated that new speed limit signs would be installed at the entrance, and that all irrigations requests have been addressed by the irrigation company.

Charles Koch explained that three homes had their mailboxes vandalized and that RMC has called the company to have them repaired. Robert Alter also stated that he and Richard Clem met with Mr. Doctor in regard to the pump at Georgetown, which was making a loud sound. It was determined that the Aberdeen POA was responsible for correcting this issue. A brief discussion ensued in regards to the preparation of the installation of the new gates and the new entry system, including cards and bar codes.

Another discussion in regards to lawn fertilization and how often the areas should be done ensued. It was suggested that fertilization be done 3 times a year, which was done in November and should be done again in February.

COMMUNITY REPORTS

Lloyd Cardone stated that the Architectural Review Committee had a few applications to process. Lloyd Cardone suggested a meeting be scheduled with some of the Board Members to discuss the rules so that whenever the committee has to review issues they would have the Board’s support. The recent mailing to the membership included the Compliance list as well as the ARC guidelines. Lloyd Cardone stated that ARB forms were not included in the mailing and if anyone needs one they can call Residential Management Concepts.

The following committees have been formed with the members as follows:

ARCHITECTURAL REVIEW COMMITTEE – Lloyd Cardone, Stu Landau, Adriene Schauer, Ron Warfel, Ed Cohen and Marian Baldash

COMPLIANCE LAWS AND DOCUMENTS – Dave Teller, John Curlew and Wayne August

LANDSCAPE AND MAINTENANCE - Don Stramanek, Dave Teller, and Ron Warfel

SOCIAL COMMITTEE – Pat Giombetti – Luncheon only and Guylaine Richard

WELCOMING COMMITTEE - Julie Simmen and Judie Stramanek

SECURITY – Matt Huggins, Fred Werbel, and Ken Kuscher

GATEHOUSE COMMITTEE - No list available as yet

Lew Doctor stated that the list of committees is on the Website and the minutes from the past few months of meetings have also been posted. Charles Koch stated that all of the updates to the documents could be downloaded from the Website as well.

POA UPDATE

Lew Doctor stated the highlights of the last POA meeting and that Campbell Management is the property manager of the Aberdeen POA. Lew Doctor explained that the POA had suspended the fertilization of the common areas outside of each community but they will begin again this year. He also reviewed the Reclaimed Water Project that has been in the works for the past year. Lew Doctor stated that the following issues were discussed at the meeting: hurricane shutters, lake erosion which will lead to the POA discontinuing the weed control so that the additional vegetation will hold the soil and the lighting on Jog Road.

LANDSCAPING

Lew Doctor stated that the new company has been putting reflectors on the various homes and that he will do a walkthrough with the landscapers. He stated that first on the list would be a cleanup of the dead fronds, standing up trees and discussing the cost to remove the stumps. Lew Doctor remarked that tree trimming would be done in the spring. A discussion in regards to the lake and the lake maintenance ensued.

OLD BUSINESS

Charles Koch stated that some of the residents and the Board members have received correspondence from the ‘CRAMM’ Group. He pointed out that this Group does not represent Bristol Lakes in any matter and that the residents can respond on their own. Charles Koch also stated that some people still have problems with tiles and if anyone still had this problem he had some business cards.

Another request was made for shutter companies. Charles Koch stated that he will post some information on the website as soon as he gets some quotations from a few companies. Another request was for someone to clean the roofs again Mr. Koch said that he would get some information together. Charles Koch also stated that he has received a letter from the Attorney’s office stating that the Aberdeen POA has set up a meeting for February 14, 2005 to discuss the MI Homes issues in regards to the Irrigation.

NEW BUSINESS

Lew Doctor explained what the motion from the POA was in regards to shutters and that the Board needed to vote on it. He remarked that the guidelines recommended by the POA are only a recommendation, but the enforcement of these guidelines is up to the individual community. The guidelines were as follows: SET UP AND TEAR DOWN – shutters shall not be put into place unless there is a HURRICANE WATCH from the National Hurricane Center. The shutters can remain in place until 5 days after, or through the following weekend, whichever is longer after the hurricane has passed. If there is word of another imminent hurricane, the shutters can be left in place. UNOCCUPIED RESIDENCES – Owners of unoccupied residences must make arrangements in accordance with these rules.

Lew Doctor moved to approve the motion from the POA in regards to the shutter guidelines; seconded by Charles Koch. Three (3) in favor, 1 opposed. Motion Carried. Lew Doctor will report back to the POA Committee.

Charles Koch stated that the Association has received a letter from Attorneys in regards to a home being vandalized and at this point, there is no legal action.

Charles Koch stated that there has been an interest in a Front Gate Committee in order to beautify the area. Charles Koch suggested that the Board review the financials and that some funds should be put in place for the Gate Committee for future beautification.

Charles Koch updated that we are still awaiting word from the Attorneys in regards to the Mandatory Membership issues.

Charles Koch requested that everyone should collect their plastic bags from their newspapers and give them to neighbors that have dogs, as the dog cleanup is becoming a bigger problem. Charles Koch also stated that we are getting quotes from 3 companies for a fountain to be installed in the East Lake.

A brief Good and Welfare session ensued in regards to the neighborhood clean up and garbage that is left around.

There being no further business before the Board, Brian Evans moved to adjourn the meeting; seconded by Lew Doctor. All in favor. Motion carried.

The meeting was adjourned at 8:35 P. M.

Respectfully submitted on Behalf of the Secretary of the
Board of Directors for the Bristol Lakes Homeowners Association, Inc.